General Accountant and Administrative Assistant

 

Location: Dubai, UAE

Type: Full-Time

 

Key Responsibilities

Accounting

Bookkeeping:

·       Record daily financial transactions in Zoho Books.

·       Reconcile accounts, including bank statements, petty cash, and general ledger.

·       Maintain accurate financial records for audits and reporting.

 

Invoicing:

·       Prepare and issue invoices for customer orders, ensuring accuracy and timeliness.

·       Follow up on outstanding invoices and manage collections efficiently.

·       Maintain organized records of invoices and payments.

 

Payroll:

·       Process payroll accurately, ensuring compliance with labor laws and regulations.

·       Maintain up-to-date employee records, including attendance, benefits, and deductions.

·       Handle employee queries related to payroll and prepare the necessary documentation.

 

VAT and Tax Compliance:

·       Prepare and file VAT returns in accordance with local regulations.

·       Track VAT on purchases and sales to ensure accurate reporting.

·       Ensure compliance with all applicable tax laws and maintain supporting documentation.

 

Financial Reporting:

·       Generate monthly, quarterly, and annual financial reports for management review.

·       Support budgeting, cash flow forecasting, and financial planning activities.

·       Analyze financial data to identify trends and recommend improvements.

 

Inventory and Cost Management:

·       Track and manage inventory for raw coffee beans, roasted products, and packaging materials.

·       Monitor stock levels and conduct cost analysis for pricing strategies.

·       Ensure accurate inventory records for financial and operational purposes.

 

Administrative Assistant

 

Order Fulfillment and Logistics:

·       Manage order fulfillment processes, including coordinating shipments and booking logistics.

·       Track delivery timelines to ensure timely order completion.

·       Communicate with customers to confirm shipping details and resolve issues.

 

Supplier Relations:

·       Build and maintain relationships with suppliers, ensuring clear and timely communication.

·       Coordinate purchase orders, follow up on deliveries, and ensure supplier invoices are processed accurately.

 

Website and Inventory Management:

·       Manage the inventory on the company’s Shopify website.

·       Update product listings, stock levels, and descriptions as needed.

·       Collaborate with the team to ensure the online store reflects current offerings.

 

Administrative Support:

·       Provide administrative support to management, including scheduling meetings and maintaining records.

·       Manage office supplies, vendor relationships, and general office operations.

·       Handle customer inquiries and assist with order processing.

·       Organize and maintain business documentation, including contracts and employee records.

 

Qualifications:

·       Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

·       Minimum 2-3 years of experience in accounting and administrative roles, preferably in the coffee or FMCG industry.

·       Proficiency in Zoho Books, Shopify, accounting software, and MS Office Suite.

·       Strong knowledge of bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order fulfillment.

·       Excellent organizational and multitasking skills with a high level of attention to detail.

·       Strong interpersonal and communication skills in supplier and customer relations.

 

What We Offer

·       A collaborative and supportive work environment.

·       Competitive salary and benefits package.

·       Opportunities for professional growth within a passionate and innovative team.

·       Comprehensive training on all job roles to ensure your success.

·       The chance to contribute to a business dedicated to the art and community of coffee.